Jobs @ MRL

Full-time, On-site Director of Finance & Human Resources at Central Library (Harrisonburg)

Massanutten Regional Library (MRL) is seeking a full-time employee to fill the position of Director of Finance & Human Resources at the Central Library in Harrisonburg, VA. This full-time position works under the direction of the Library Director and is responsible for management of the payroll, accounting, and human resources functions. This position is on-site at Central Library with occasional travel to other library branch locations.

Responsibilities:

Specific duties include, but are not limited to, the following:

Management and Leadership

• Serves on the Administrative team and attends evening Board of Trustees meetings
• Participates in the near-term and long-range planning of library services as part of the team
• Trains and supervises the office manager
• Oversees office manager duties such as payroll preparation and accounts payable

Finance and Accounting

• Prepares general ledger entries, bank reconciliations, and financial statements
• Prepares financial records and schedules for annual audit and serves as primary contact with the auditor during the audit
• Maintains the general ledger of accounts and advises Library Director of status of financial accounts
• Uses accounting software to maintain records and provides financial records to the Library Director as needed
• Prepares the annual budget and analyzes budget against revenues and expenditures on a regular basis
• Prepares all state aid documents, monthly statistics, and the annual Bibliostat report
• Works evenings and/or weekends as needed to meet deadlines

Human Resources

• Under the direction of the Library Director, responsible for guidance to staff for recruitment, hiring, and general personnel management
• Maintains job descriptions and employment records
• Responsible for employee hiring, onboarding, and managing benefits
• Assists new employees to complete proper forms, enroll in appropriate programs, and understand personnel policies
• Keeps current on regulatory requirements
• Serves as an information resource on personnel matters to staff and supervisors
• Provides necessary forms for all human resource transactions and keeps information current
• Analyzes questions and problems and provides training materials when necessary
• Supervises the preparation and maintenance of personnel and leave records

Other Knowledge and Skills:

• Standard knowledge and skills to use office software for office and library applications
• Thorough knowledge of accounting principles, QuickBooks, accounts payable, payroll and general ledger functions
• Knowledge about the Virginia Retirement System and associated benefits
• Math and problem-solving abilities
• Able to effectively set priorities and meet deadlines
• Ability to work independently, organize and prioritize work, respond to varied/changing work demands and to make decisions as required
• Ability to handle sensitive and confidential information appropriately
• Ability to communicate effectively orally and in writing and follow both written and oral instructions
• Ability to provide leadership to a diverse team
• Ability to effectively and positively represent the library before community groups and the public, consistent with the library's vision, mission and strategic plan
• Ability to establish and maintain effective working relationships with others 
• Honesty, integrity, ability to maintain confidentiality and responsible stewardship of library resources 

This job requires: 

• Reliable and satisfactory attendance 
• Talking on the phone  
• Sitting at a desk for prolonged periods of time 
• Using a computer which requires repetitive wrist, hand and fingers motion and extensive screen time 
• Handling a high volume and steady flow of work

Occasionally, this job requires: 

• Driving during the day and/or night
• Physical effort in the handling of materials, boxes, carts and equipment
• Lifting up to 25 lbs.

Minimum Qualifications:

• Bachelor’s Degree in finance, accounting, human resources, business administration or related area (or equivalent experience)
• Four years of office management experience
• One year of human resources generalist experience
• One year accounting or bookkeeping experience
• Current and valid driver’s license

Candidates must have the ability to complete a thorough education, employment, and/or criminal history check as a post offer requirement.

About MRL:

Massanutten Regional Library operates as a private nonprofit regional library system. We have seven library branches that serve the City of Harrisonburg and Page and Rockingham Counties. We offer health, dental & vision coverage, 9 paid holidays and 2 personal days per year, accrual of 12 days of vacation leave per year, additional sick leave, participation in the Virginia Retirement System, and parking. Salary range available upon request. Position open until filled. Application review will begin on July 8, 2024. The target start date for this position is August 12, 2024.

Applications can be downloaded at this link. Completed applications in a pdf format, plus cover letter and resume, can be submitted by e-mail to jobs@mrlib.org. Applications may be mailed to Massanutten Regional Library – Admin Office, 174 S. Main Street, Harrisonburg, VA 22801, but e-mail submission is preferred.